Vendor Code of Conduct

Our Code

This document is the foundation of a successful business relationship between JPMS and its suppliers. The code is based on internationally recognized standards and frameworks such as the United Nations (UN) Universal Declaration of Human Rights, the United Nations Guiding Principles on Business and Human Rights, the International Labor Organization (ILO) Declaration on Fundamental Principles and Rights at Work, the ILO Declaration on Multi-National Enterprises, the Ethical Trading Initiative Base Code, the United Nations Global Compact, and the Nagoya Protocol.

This Supplier Code of Conduct (this 'Code') lays out the minimum standards we expect to be met by our suppliers, which includes all service providers, manufacturers, fillers, raw material, or ingredient suppliers, finished goods suppliers, any third parties, contractors, consultants, representatives, advisors, joint venture partners and agents acting on behalf of JPMS.

This Code sets JPMS' expectations of compliance with applicable local and international laws, rules, regulations, and official requirements, including, but not limited to, human rights, modern slavery, employment practices, sustainability and environmental responsibility, anti-corruption, anti-money laundering, economic sanctions, information security and data protection.

Suppliers should act in accordance with this Code and JPMS business and responsible sourcing policies.

JPMS is strongly committed to responsible sourcing and to ensure acceptable working conditions and environmental best practices in its supply chain.

Through our supplier assessment program and adopting a process of continuous improvement, we want to drive positive change in working conditions and environmental performance. As such, we expect our suppliers to conduct their business with transparency and integrity and to be committed to the highest standards of ethical conduct and environmental practice.

To meet the objectives of our Regenerative Roots framework, we will encourage our suppliers to align with the science-based targets approach to address climate change and biodiversity loss. Regarding human rights we encourage our suppliers to adopt due diligence approach in line with the UN Guiding Principles on Business and Human Rights.

JPMS does not tolerate corruption in any form nor any human rights violations. Violations of any principles defined in this Code will trigger immediate review of our business relationship and may result in its termination.

Suppliers are expected to incorporate and monitor the principles of this Code with their own suppliers, to ensure that the requirements of this Code, or other contractual terms, apply to their whole supply chain, including sub-suppliers, subcontractors, homeworkers, and temporary labor agencies.

The following requirements represent the minimum employment standards and practices, which suppliers are expected to meet regarding all their Workers, permanent or temporary, direct, or outsourced.

For this purpose, Workers means any individual working under (1) a contract of employment, or (2) any other contract with another party whereby the individual undertakes to personally do any work for, or provide services to, the other party (but excluding contracts where the other party is a client or customer of any profession or business undertaking carried on by the individual).

Suppliers are expected to comply with all applicable domestic laws and to adhere to international human rights standards and modern slavery regulations in the jurisdictions in which they work.

Where domestic and national law may not be aligned with international human rights standards or the standards set out in this Code, the higher standard applies.

For example, where the law and our Code of Conduct address the same subject, suppliers are expected to apply the provision that affords the greater protection to Workers. Suppliers should have clear policies and management systems for managing working conditions.

These should include but not be limited to hiring, grievance management, termination, and career development.

Supplier Code of Conduct

1. LAW AND CODE COMPLIANCE: Our suppliers are expected to comply with and will be monitored to: (1) all relevant and applicable laws and regulations of the country in which workers are employed including those at the federal, state/provincial, and local community levels, (2) our Supplier Workplace Code of Conduct.
2. CHILD LABOR: No person shall be employed under the age of 15 or under the age for completion of compulsory education, whichever is higher. Juvenile workers (ages 15-17) shall not perform work which, by its nature or the circumstances in which it is carried out, is likely to compromise their health, safety, or morals. (ILO Convention 138 and 182)
3. FORCED LABOR: There shall be no use of forced labor, including prison, indentured, bonded, slave or other forms of forced labor. Acts of human trafficking are also prohibited. Suppliers are required to monitor any third-party entity which assists them in recruiting or hiring employees, to ensure that people seeking employment at their facility are not compelled to work through force, deception, intimidation, coercion or as a punishment for holding or expressing political views. (ILO Conventions 29, 105, 182)
4. HARASSMENT, ABUSE AND DISCIPLINARY PRACTICES: Every employee shall be treated with respect and dignity. No employee shall be subject to any physical, sexual, psychological, or verbal harassment or abuse or to monetary fines or embarrassing acts as a disciplinary measure.
5. DISCRIMINATION: No person shall be subject to any discrimination in any aspect of the employment, relationship including recruitment, hiring, compensation, benefits, work assignments, access to training, advancement, discipline, termination or retirement, on the basis of race, religious belief, color, gender, pregnancy, childbirth or related medical conditions, age, national origin, ancestry, sexual orientation, gender identification, physical or mental disability, medical condition, illness, genetic characteristics, family care, marital status, status as a veteran or qualified disabled veteran (in the USA only), caste, socio-economic situation, political opinion, union affiliation, ethnic group, illness, any other classification protected under applicable law. All employment decisions must be made based on the principle of equal employment opportunity, and shall include effective mechanisms to protect migrant, temporary, or seasonal workers against any form of discrimination. (ILO Conventions 100 and 111)
6. FREEDOM OF ASSOCIATION AND COLLECTIVE BARGAINING: Workers must be free to join organizations of their own choice. Suppliers shall recognize and respect the right of employees to freedom of association and collective bargaining. All suppliers must develop and fully implement effective grievance mechanisms which resolve internal industrial disputes, employee complaints, and ensure effective, respectful, and transparent communication between employees, their representatives and management. (ILO Conventions 87, 98 and 135)
7. EMPLOYMENT RELATIONSHIP: Employers shall adopt and adhere to rules and conditions of employment that respect workers and, at a minimum, safeguard their rights under national and international labor and social security laws and regulations.
8. WAGES AND BENEFITS: We seek and favor suppliers who progressively raise employee living standards through improved wage systems, benefits, welfare programs and other services, which exceed legal requirements and enhance quality of life. Every worker has a right to compensation for a regular work week that is sufficient to meet the worker's and their family's basic needs and provide some discretionary income. Employers shall pay wages which equal or exceed minimum wage or the appropriate prevailing wage, whichever is higher, comply with all legal requirements on wages, and provide any fringe benefits required by law and/or contract. (ILO Conventions 26 and 131)
9. OVERTIME WAGES: In addition to compensation for regular working hours, employees must be compensated for overtime hours at the rate legally required in the country of manufacture or, in those countries where such laws do not exist, at a rate exceeding the regular hourly compensation rate by at least 125%. (ILO Convention 1 and 30)
10. HOURS OF WORK: Suppliers shall not require workers to work more than the regular and overtime hours allowed by the law of the country where the workers are employed. The regular work week shall not exceed 48 hours, or the maximum allowed by the law of the country of manufacture, whichever is less. Employers shall allow workers at least 24 consecutive hours of rest in every seven-day period. All overtime work shall be consensual. Employers shall not request overtime hours on a regular basis. The sum of regular and overtime hours in a week shall not exceed 60 hours or the maximum allowed by the law of the country of manufacture, whichever is less. (ILO Convention 1)
11. HEALTH AND SAFETY: Supplier shall provide a safe and healthy workplace to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or because of the operation of employers' facilities. The employer shall take a proactive approach to health and safety by implementing policies, systems and training designed to prevent accidents, injuries and protect worker health. (ILO Convention 155)
12. SUBCONTRACTING: JPMS does not permit subcontracting without our prior written approval. All sample and bulk production orders must be placed within facilities that have been pre-approved by JPMS without exception.
13. ANIMAL TESTING: JPMS pioneered no animal testing on any of our products. We do not believe animal testing is necessary for cosmetic purposes. Supplier will ensure that all goods (i.e., finished products) and ingredients, whether manufactured and/or developed by supplier or any of its suppliers or sub-contractors, are not tested on animals for any purpose.
14. TRACEABILITY: JPMS requires suppliers to map and continuously track and monitor all locations in all levels of their supply chain and upon request provide transparency information into the owned and/or subcontracted farms, factories and other sites that are involved in the production of our products.

Conflict Materials

Due to on-going violence and human rights violations in the Democratic Republic of Congo and adjoining countries, which is supported, in part, by financing from trade in certain “conflict minerals,” which include cassiterite, columbite-tantalite (coltan), gold and wolframite and their derivatives, tin, tantalum, and tungsten.

JPMS relies on the cooperation of our suppliers to disclose their sourcing of these minerals. JPMS requires relevant suppliers to provide us with information relating to the potential use and source of conflict minerals in products they provide to JPMS.

If applicable, suppliers must establish their own policies and procedures relating to conflict minerals and make them available to JPMS when requested.

Environment Sustainability

The following requirements represent the minimum environmental practices and standards which JPMS expects suppliers to meet:

Environment: Suppliers must be compliant with all applicable local, national, and international environmental laws and regulations and will seek to meet local and/or international standards where these are more demanding than applicable laws and regulations.

Suppliers must hold all local, national, and international permits required to operate, while also reducing environmental impact proactively. JPMS strongly encourages suppliers to adopt and embed proactive measures in their operations and supply chain to eliminate their negative impacts and achieve positive impact on the environment, including the climate, forests, other biodiversity and natural ecosystems, animals, as well as on human habitat and built environment.

To align with JPMS' Regenerative Roots framework Suppliers should consider the following actions.

1. Setting Science Based Targets.
2. Improvement of energy efficiency and use of renewable energy.
3. Implementing responsible agriculture practices, including regenerative farming.
4. Implement measures to reduce embodied carbon of raw materials and finished goods.

Other examples of positive impact measures include implementing practices to reduce solid, industrial, and chemical waste, reduce energy, material, and water consumption, reduce the impact in packaging and in the transportation of finished goods and the treatment of wastewater, as well as exploring and setting up reuse and recycling policies and systems.

Suppliers are expected to operate in an environmental responsible manner including provision of data to help JPMS map our environmental footprint, developing joint solutions to reduce the carbon footprint, and other focuses on key environmental areas as needed.

Environmental Tracking and Reporting Requirements: This section covers the tracking and reporting of Scope 3 greenhouse gas emissions, water consumption, and generated waste associated with the goods and services supplied by Suppliers to JPMS.

1. Emissions Tracking. Supplier agrees to track, measure, and report Scope 3 emissions associated with the goods and services supplied to JPMS in accordance with industry-recognized standards and protocols. Scope 3 emissions include, but are not limited to, emissions from the extraction and production of raw materials, transportation, and end-of-life treatment of products.
2. Water Consumption. Supplier agrees to track, measure, and report Water Consumption associated with the goods and services supplied to JPMS in accordance with industry-recognized standards and protocols. Water Consumption includes the total amount of water used by the Supplier for production purposes and other uses.
3. Waste Tracking. Supplier agrees to track, measure, and report generated waste associated with the goods and services supplied to Buyer in accordance with industry-recognized standards and protocols. Waste includes landfilled solid waste, recycled waste, hazardous solid waste, and hazardous liquid waste generated by the Supplier.
4. Data Submission. Supplier shall provide the necessary data and information related to Scope 3 emissions, water consumption and generated waste to JPMS as requested.

Accuracy and Verification. Supplier shall ensure the accuracy of the emissions data; water consumption and generated waste provided and cooperate with any verification processes initiated by JPMS or third-party auditors.

Land Rights

Suppliers shall acquire land and real estate with the free, prior, and informed consent of all communities, when applicable. Suppliers shall respect the rights of communities and indigenous people to maintain traditional access to land and resources.

JPMS encourages suppliers to work closely with local communities to implement projects and strategies that improve the community and its productive activities.

Suppliers shall show responsibility to the local communities in which they operate by conducting business in a way that builds good relations.

Intellectual Property + Data Security

Suppliers will comply with all applicable local and international laws, regulations and standards related to intellectual propriety rights regarding JPMS' brands, trademarks, copyrights, patents and industrial designs, the use of confidential and privileged information.

As such, suppliers must have adequate procedures in place to mitigate the risk and identify/deter potential violations related to these matters. To ensure the consistency of JPMS' brand and the confidentiality of strategic information, Suppliers will not publicly associate their business to JPMS' brand, applied or registered trademarks, domain names or any other distinctive signs of JPMS' ownership, whether through advertisements, marketing campaigns, interviews or through other forms of communication, without a prior written consent from JPMS' Information and Data Protection. Suppliers acknowledge that JPMS considers privacy to be a fundamental human right, and shall have processes and practices in place to secure and protect personal data.

Suppliers shall comply with all privacy, data protection, and cybersecurity laws that are applicable to JPMS and supplier and shall not do or omit to do anything which would cause JPMS to be in breach of such relevant law. Supplier shall maintain privacy and security programs in accordance with JPMS' Information Security and Data Privacy requirements, which are inclusive of technical and organizational measures to prevent misuse, compromise, loss, alteration or unauthorized disclosure, acquisition of, or access to data, including confidential proprietary or protected information.

To the extent that the supplier will be processing personal data on behalf of JPMS, it will do so only in accordance with JPMS' Data Privacy Policy, which will be shared with suppliers as appropriate.

To the extent that the supplier will be collecting personal data in respect of which we will be a controller or controller independent in common with the supplier, the supplier agrees to provide each individual to whom the personal data relates with a Processing Notice and collect data in a lawful manner.

Suppliers will not use information accessed or disclosed by JPMS for their own benefit or that of third parties without the prior authorization of JPMS.

Additionally, suppliers must adopt personal data protection measures to meet JPMS' Information Security Policies.